Medical Equipment Planning

The project initiation phase establishes a strong foundation for our equipment planning process. Our deliverables are created to provide essential planning information in an easily accessible manner to all stakeholders and adapt as the design progresses.

Our team works closely with the owner, design team, and end users to make the equipment plan as comprehensive and efficient as possible as the spaces' adjacencies are defined. Our participation in immersive design events allows us to support the planning team by answering equipment-related questions that inform operational adjacencies. Developing mockup rooms for our projects allows us to correctly size and place the equipment layouts.

During the design development phase, our team plays a crucial role in developing the equipment list and coordinating the space and building infrastructure. We continuously update the budget and focus on identifying manufacturer/model-specific details, prioritizing group 1 equipment and items that require extensive vendor coordination. By the end of the design development phase, we aim to obtain stakeholder sign-off for all architecturally significant equipment.

We continue working closely with the owner to further refine specific product details as they solidify vendor and model selections to suit their needs and budget. Serving as a bridge between the client’s product selections and the design, we help achieve seamless coordination of the fit and infrastructure details surrounding each piece of equipment. We produce equipment-specific placement plans and issue all critical product data and utility/structural requirements in addition to a list of each piece of equipment planned for each space in the project. This coordination maintains quality control between all disciplines working on the project and is crucial in achieving quality construction documents.

Our team is engaged in all phases of the design process, including construction and equipment installation, where the project vision comes to life. We continue to develop the equipment plan, ensuring that any changes to the project remain fully coordinated with the equipment. We develop a procurement schedule, aligned with the needs of the contractor, so all parties are aware of when critical equipment installations need to occur. Our role is to support the project, the contractor, the design team and the owner, ensuring that the medical equipment remains an integrally coordinated component of the construction.

Our procurement support tasks cover a wide range of services. We offer a customizable approach, providing as much or as little assistance as needed. We develop a procurement strategy to prioritize activities in support of the project, guide the timetables of decision making, and organize the approved medical equipment list into procurable packages in support of the overall strategy. Our team is highly experienced in the level of detail required to successfully coordinate the complexities of purchasing medical equipment for projects of any size.
 

The key to a successful opening relies on managing the installation and relocation of all equipment into the new space. This planning phase begins during construction and continues through the facility opening. It requires close coordination of all vendors, movers/installers and contractors for seamless timing of installation. We help coordinate the move-in schedule to accommodate required installation activities such as equipment inspection, training, stocking of consumable supplies and contractor completion tasks. Ultimately, we will make sure that all equipment is installed as specified to support a smooth and efficient move-in process.